We know how to automate repetitive and manual tasks and help you save time.
Do some processes slow down your workflow because people make mistakes so frequently? Do you believe your company wastes time and resources on mundane tasks? Creating automated processes for laborious manual operations can boost productivity in your company.
Time, money, and resources are valuable assets when running a firm.
You will have more money in your pocket, both required and advantageous if you can find ways to save money and free up the time used to create value in fresh, imaginative ways.
Automating repetitious actions is one easy approach to achieve this because it prevents people from having to think or even press a button to make something happen.
By speeding up and streamlining repetitive operations, automating repeated tasks can reduce human error, and increase consistency, efficiency, and productivity while also saving time, energy, and money.
Task automation – What is it?
In essence, task automation puts work on “autopilot,” allowing it finished in the background. Consider what you could accomplish if you had 40 percent more time in your workday.
Automating repetitive, time-consuming processes allows individuals to focus their time and effort on more important, worthwhile, and influential tasks like problem-solving, decision-making, and teamwork.
Here are some other high-level ways automation can help boost productivity and efficiency in addition to giving you more time back during the day.
Consistency and Precision Reduce Risk
Repeatable jobs are automated to provide a level of precision and consistency that people can’t always maintain. Automation of tasks reduces the possibility of human error.
By “waste,” we mean squandered time and effort on pointless activities that lower motivation, productivity, and creativity. Lean thinking is a method that addresses this “waste” in part.
Despite being frequently utilized in manufacturing, lean thinking applies to current undertakings.
The methodical removal of waste—or any activity that doesn’t add value—represents lean thinking. This could be useful to the group, the company, or even a specific client.
This level of thinking focuses on streamlining projects, doing fewer but better tasks, removing bottlenecks, and eventually accelerating and optimizing continuous flow in processes.
How to Make Your Workflow Tasks Automated
You are probably eager to begin automating your workflow now that you know better what task automation is and why having the appropriate mindset is crucial.
So what comes next? What is the first step? How do you decide which chores are worth automating?
Step 1: Make a List
To begin, make a list of everything you do each day.
We suggest creating a spreadsheet for this list and including the following columns:
- Make a list of all the things you do every day by category or task. Give each task a category if it will be useful (for example, client/account management, project management, billing/finance, etc.).
- Time Spent – On average, how long does it take you to complete each task?
- Frequency: On average, how frequently must each duty finish? (This is measured in minutes, hours, days, weeks, months, etc.)T
- Tabs in your browser is open and what tools do you need to use to complete each task?
- What is the best course of action? –
- What would be the most effective way to complete each task?
You can also assign this task to every team member.
Have a team meeting to determine the best ways to complete the assignments once you are finished.
Step 2: Explore
The following step could take some time.
You might need to look at potential integrations with your present apps to determine what automation opportunities are accessible, depending on the tools, tabs, and programs you use.
By combining Elate reminder software with accounting software, for instance, you may automate your finance alerts by setting up a schedule for when you want to be notified about particular tasks.
Step 3: Map it Out
Once you’ve decided which tasks are automated, the following step is to develop a new workflow that includes automation.
For this, you can use a whiteboard, a mind-mapping program, a slide show, or even a straightforward word-processing document.
Making a visual picture of how your task is performed through automation is the aim of this phase.
Step 4: Build
It’s time to implement your new workflow after planning it out. Depending on the complexity, you might need to enlist the aid of an IT team member.
By using no-code tools or apps that include automation and integrations, the build process is simplified.
You can explore the various automation options available to help you get more done even if you use an application like Elate accounting software.
Step 5: Test
It’s time to test your new task workflow after you’ve planned it out and created it.
Request assistance from your team members for this stage. Inquire with them regarding the effectiveness of the automation, time savings, and task reductions.
To make sure the work is completed accurately and appropriately, automation testing is crucial.
Let’s have look at the benefits of automation
Automation creates possibilities for a working model that is more effective, productive, and flexible.
You may improve resource allocation, decision-making, staff productivity, as well as customer happiness by automating manual operations.
Let’s examine the advantages of automating a manual procedure in more detail:
- Improves the morale of the employee.
- Gives you back time.
- Removes mistakes.
- Helps you make judgments based on accurate data.
1. Improves the morale of the employee
Every employee’s nightmare is mindless, repetitive chores.
You may free up their time and allow them to concentrate on imaginative and satisfying jobs by automating these operations.
By doing this, they can become more well-rounded employees and learn more about many aspects of your company.
In addition, automation might lead to the emergence of new, more specialized occupations.
Your teams will be more motivated to learn new things and improve their skills as a result.
2. Give your back time
To prepare your human workers for the morning staff arrival, you may, for example, carry out tasks in the middle of the night while they are sleeping.
You can complete jobs in advance rather than just-in-time by managing larger workloads.
Consider a scenario in which a Monday order shipped by Wednesday.
By automating the process of dispatching it on Tuesday, your company will be able to outperform its previous benchmarks.
3. Remove mistakes
The likelihood of errors occurring when employing manual techniques is almost certain.
Additionally, mistakes are more likely to occur when more people are participating in the process, particularly when doing routine jobs like data entry.
Automation ensures consistency in your operations and that, provided your systems are set up properly, your results will always be what you want.
4. Helps you make judgments based on accurate data
You can obtain data that isn’t often readily available by integrating automation and artificial intelligence (AI).
Data in the form of analytics and reports, for instance, can offer deeper insights into your operations and assist you in making better and more knowledgeable decisions.
Additionally, the increased precision that comes with AI implementation means that you’ll make fewer mistakes, which helps raise the caliber of your goods and services.